Adminstration Assistant- Beaudesert

  • Beaudesert
  • Part time/Full time
  • 9 March, 2021


An exciting opportunity has become available for an experienced Administration Assistant to join our dedicated team at Whiddon Beaudesert.

This opportunity is on a permanent part time basis (with the potential for full time for the right candidate) and will see the successful individual supporting the team in a range of administrative duties, and providing excellent customer service to visitors and residents.


In this role you will be responsible for:

  • Interacting with our residents, families and staff;
  • Update relevant databases and registers
  • Provide assistance and support in relation to recruitment, new starters and uniforms.
  • Update training, education & induction records and e-learning administration
  • Ensure compliance with CRC renewals
  • Provide support to Director Care Services with minutes in meetings, memos, filing and other administrative related duties.
  • Assist with Rosters/roster changes, payroll queries and annual leave requests.
  • Ordering and receiving products;
  • General enquiries
  • Mail receipt and distribution
  • Provide information to ACFI coordinator
  • General administrative duties such as data entry, filing, and banking;
  • Ordering and invoice processing/receipting (T1) including stationery ordering
  • Assist with return to work coordination
  • Assist with record keeping and filing including HR records.
  • Generating aged care residential admission paperwork and supporting residents and families in understanding aged care fees and processes.
  • Assisting with sales and admissions including but not limited to; enquiries, walk throughs, admission paperwork and contract.


To be successful in these positions you will need to demonstrate the following:

  • Administration experience preferably in an aged care environment;
  • Previous reception experience including the use of switchboard operations;
  • Experience rostering staff using a computerised payroll system;
  • Experience working with accounts and the use of the “Technology One” program;
  • Excellent data entry skills and be competent in MS Word, Excel, Outlook;
  • Excellent customer service skills;
  • Excellent communication, interpersonal and professional skills;
  • Ability to be proactive and able to organise, prioritise and manage tasks as well as work under pressure in a busy office environment;
  • Possess a cheerful and friendly demeanour and have the ability to interact with a range of people;
  • Ability to be adaptable and flexible;
  • Experience with attending meetings, taking minutes and documenting;
  • Experience working independently and as part of a team;
  • The right to work in Australia.

Whiddon does not accept any recruiter or supplier default charges unless under a Whiddon agreement for services.

The successful applicant/s will be required to undertake a criminal record check in accordance with the Aged Care Act 1997.

Applicants are encouraged to apply as soon as possible as applications may be reviewed prior to the closing date; and as such the closing date is subject to change without notice.

Please refer to our Hiring Policies for further detail.